Supply Chain Management


Managing your contractor health and safety obligations has never been more efficient or cost effective with Alcumus SafeContractor.
Let us take the burden of monitoring your contractors' health and safety processes, so you can get on with what you do best

Risks in Your Supply Chain

The consequences of disruption within the supply chain when things go wrong vary, all of which could have an immediate financial impact on your organisation and cause long-term damage, such as:
 

  • Loss of revenue

  • Damage to reputation

  • Loss of productivity

  • Service fails to meet demand

  • Delayed cash flows

  • Legal proceedings

  • Expected increase in regulatory scrutiny

  • Customer dissatisfaction.

How Much do You Know About Your Supply Chain?

Subcontracting work can leave a business vulnerable, exposing organisations to major incidents due to lack of knowledge in their supply chains.

 
After the appointment of the Tier 1 contractor, they are in a position to appoint subcontractors to undertake the service on their behalf. This approach means that companies attending site are several tiers removed from the Tier 1 contractor, and have not been under the same level of health and safety scrutiny that the Tier 1 contractor received prior to their appointment.

 
If a contractor has not gone through the relevant checks and assessments, the client, and their brand reputation, is exposed to a great deal of risk.

 
The issue lies in identification - how can a client easily identify which contractors have met their required standards when they turn up on-site?

Client Services


With legislation placing an ever-increasing burden on organisations to ensure the health and safety competency of contractors, it is vital to have a reliable system in place to assess the suitability of arrangements made by service providers whilst they are on your premises.


Why SafeContractor?

As the leading health and safety assessment scheme in the UK, SafeContractor has over 370 major clients and nearly 28,000 contractor members.

Many large organisations use SafeContractor to reduce risk and to maintain their existing contractor and service provider base, whilst also providing a selection of new, pre-approved contractors.
Food retail giant, Weetabix, are just one organisation who chose SafeContractor to improve their contractor management.

Weetabix Casestudy

 

How Will I Benefit from the SafeContractor Scheme? 

Our clients consistently tell us that the SafeContractor scheme benefits them by:
 

  • Reducing risk in their organisations, ensuring that contractors have suitable and sufficient health and safety processes

  • Cost-effectively managing their contractor lists, relieving them of the costly administrative burden internal to their organisation

  • Delivering dedicated client support to implement and facilitate the SafeContractor scheme

  • Offering a flexible service, tailor-made to meet their business requirements, including over 400 different contractor work activities

  • Meeting the legal health and safety requirements and providing the supporting evidence

  • Providing visibility of current contractors via the online client portal, which also recommends new, approved contractors.

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How Does the Scheme Work?

At SafeContractor we maintain the contractor lists of our clients' to ensure every contractor has the correct qualifications and sufficient processes to ensure the safety of employees, contractors and customers whilst working on your business premises.


Aside from maintaining your existing contractor base, we also supply a list of new, pre-approved companies for new projects or contracts.
 

As a client, you can access your own list of approved contractors, both existing and new, online, at any time.


The Process


The process begins once we receive a list of your contractors and service providers who you require to be assessed by SafeContractor.
 

Next, your dedicated SafeContractor Business Development Manager will provide you with a quotation based on how many contractors are already members of our accreditation scheme, and how many will be required to join.
 

After the contractor data is checked, any new contractors to the scheme are contacted and invited to join.
 

Once the contractors have joined, they are audited for health and safety practices and, if successful, become SafeContractor accredited.
 

Contractors are audited on an annual basis to ensure that the required health and safety standards are consistently adhered to.

To ensure a smooth and seamless integration into a client's organisation, each client is assigned a dedicated Account Manager who facilitates the implementation of the SafeContractor scheme.
 

The Account Manager, in conjunction with the full participation of the client, is key to the success of the SafeContractor scheme for the client. A successful implementation of the scheme may be a large portion of the existing contractors joining the SafeContractor scheme and becoming accredited. Or, if you choose to operate a zero mandate - all of your existing contractors join the scheme and become accredited.


 

The Account Manager:
 

  • Communicates with the client

  • Produces progress and statistical reports

  • Liaises with site/individual managers

  • Provides portal training

  • Provides other appropriate support as required


The extent and frequency of activity will be determined in an agreement between the client and Account Manager.
 

Services can be tailored to a client's individual requirements, to assist with their overall health and safety management of contractors. 

All database and website developments are catered for in-house by our own team of IT Development and Application Support specialists, all having excellent experience in developing and maintaining systems and applications.
 

The approach to the development of bespoke client specific systems involves close liaison with the client to agree the scope of the system/process. The IT development manager produces a detailed specification in conjunction with the operational manager to ensure the client scope is fully addressed. 
 

The specification and cost allows for all appropriate support, including testing by the developers, application support and finally the operational staff.

The password-protected portal allows clients' to view and manage their contractor lists efficiently and securely. 
 

The client portal's main features include:
 

  • Ability to view and search from clients' contractor lists

  • Ability to search for other accredited contractors, and add them to their client list

  • Ability to view a contractor’s full details, including their insurance status

  • Ability to create sub-lists for individual sites or projects

  • Provide central source of client/contractor documents e.g. site rules etc.

  • Provide feedback on specific contractors.


Future development of SafeContractor is based upon client requirements, as fed back via the Account Manager. 

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