alcumus safesupplier

Acceptable Use Policy

SafeSupplier Portal – Acceptable Use Policy for Client and Supplier Portals


What’s in these terms?

This acceptable use policy (“Policy”) sets out the content standards that apply when you upload content to the SafeSupplier Client or Supplier Portal (the “Site”), make contact with other users on the Site, or interact with the Site in any other way.

Who we are and how to contact us and  are Sites operated by Alcumus SafeContractor Limited (“SafeSupplier”, “We” or “Alcumus”). We are a private limited company registered in England and Wales under company number 07618138 and have our registered office at Axys House, Parc Nantgarw, Cardiff, CF15 7TW.

To contact us, please e-mail [email protected] or click contact us.

You are provided with access to the Site as an authorised user because you are one of the following: (a) a SafeSupplier customer; (b) an employee of an SafeSupplier customer; (c) an employee of a third party to whom authority for use has been delegated by a SafeSupplier customer; (d) are a contractor working with either of those parties; or (e) an employee of a contractor who has been suitably authorised.

By using our Site, you accept these terms

By using the Site, you confirm that you accept the terms of this Policy and that you agree to comply with them. If you do not agree to these terms of this Policy, you must not use the Site.

We recommend that you familiarise yourself with the terms of this Policy from time to time.

We may make changes to the terms of this Policy

We amend the terms of this Policy from time to time. Every time you wish to use the Site, please check this Policy to ensure you understand the terms that apply at that time. This Policy was issued on 6 May 2021.

Prohibited uses

You may use the Site only for lawful purposes.  You may not use the Site:

  • in any way that breaches any applicable local, national or international law or regulation;

  • in any way that is unlawful or fraudulent or has any unlawful or fraudulent purpose or effect;

  • for the purpose of harming or attempting to harm minors in any way;

  • to bully, insult, intimidate or humiliate any person;

  • to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);

  • to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

  • not to reproduce, duplicate, copy or re-sell any part of the Site;

  • not to access without authority, interfere with, damage or disrupt:

  • any part of the Site;

  • any equipment or network on which the Site is stored;

  • any software used in the provision of the Site; or

  • any equipment or network or software owned or used by any third party.

Interactive services

We may from time to time provide interactive services on the Site, including, without limitation:

  • Chat rooms;

  • Bulletin boards.

(“Interactive services”).

Where we do provide any Interactive Service, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).

We will do our best to assess any possible risks for users from third parties when they use any interactive service provided on the Site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any Interactive Services we provide on the Site, and we expressly exclude our liability for any loss or damage arising from the use of any Interactive Services by a user in contravention of this Policy, whether the service is moderated or not.

Where we do moderate an Interactive Service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.

Content standards

These content standards (“Content Standards”) apply to any and all material which you contribute to the Site (Contribution”), and to any Interactive Services associated with it.

The Content Standards must be complied with in spirit as well as to the letter. The Content Standards apply to each part of any Contribution as well as to its whole.

We will determine, at our discretion, whether a Contribution breaches the Content Standards.

A Contribution must:

  • be accurate (where it states facts);

  • be genuinely held (where it states opinions);

  • comply with the law applicable in England and Wales and in any country from which it is posted.

A Contribution must not:

  • be defamatory of any person;

  • be obscene, offensive, hateful or inflammatory;

  • bully, insult, intimidate or humiliate;

  • promote sexually explicit material;

  • include child sexual abuse material;

  • promote violence;

  • promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;

  • infringe any copyright, database right or trade mark of any other person;

  • be likely to deceive any person;

  • breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence;

  • promote any illegal content or activity;

  • be in contempt of court;

  • be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety;

  • be likely to harass, upset, embarrass, alarm or annoy any other person;

  • impersonate any person or misrepresent your identity or affiliation with any person;

  • give the impression that the Contribution emanates from Alcumus (or any of its group companies) if this is not the case;

  • advocate, promote, incite any party to commit, or assist any unlawful or criminal act such as (by way of example only) copyright infringement or computer misuse;

  • contain a statement which you know or believe, or have reasonable grounds for believing, that members of the public to whom the statement is, or is to be, published are likely to understand as a direct or indirect encouragement or other inducement to the commission, preparation or instigation of acts of terrorism;

  • contain any advertising or promote any services or web links to other sites.

Breach of this Policy

When we consider that a breach of this Policy has occurred, we may take such action as we deem appropriate.

Failure to comply with this Policy may result in our taking all or any of the following actions:

  • immediate, temporary or permanent withdrawal of your right to use the Site;

  • immediate, temporary or permanent removal of any Contribution uploaded by you to the Site;

  • issue of a warning to you;

  • legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach;

  • further legal action against you;

  • disclosure of such information to law enforcement authorities as we reasonably feel is necessary or as required by law.

We exclude our liability for all action we may take in response to breaches of this Policy. The actions we may take are not limited to those described above, and we may take any other action we reasonably deem appropriate.

How we may use your personal information

Under data protection legislation, we are required to provide you with certain information about who we are, how we process the personal data of those individuals who use the Site and for what purposes and those individuals’ rights in relation to their personal data and how to exercise them. This information is provided in our Privacy Policy and it is important that you read that information.

How this contract can be transferred

We can transfer our rights and obligations under this Policy to any third party, provided this does not adversely affect your rights under this Policy.

Other important terms

This Policy and any document expressly referred to in it constitutes the entire agreement between us and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between us, whether written or oral, relating to its subject matter. You agree that you shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in this Policy or any document expressly referred to in it. You agree that you shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in this Policy or any document expressly referred to in it.

If we fail to insist that you perform any of your obligations under this Policy, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing signed by us, and that will not mean that we will automatically waive any later default by you.

Limitation of our liability We shall not in any circumstances whatever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with this Policy for:

(a)  loss of profits, sales, business, or revenue;

(b)  business interruption;

(c)  loss of anticipated savings;

(d)  loss or corruption of data or information;

(e)  loss of business opportunity, goodwill or reputation;

(f)  any special, indirect or consequential loss, damage, charges or expenses.

Nothing in this Policy shall limit or exclude our liability for:

(a)  death or personal injury resulting from our negligence;

(b)  fraud or fraudulent misrepresentation;

(c)  any other liability that cannot be excluded or limited by English law.

Which country’s laws apply to any disputes?

If you are a consumer, please note that the terms of this Policy, its subject matter and its formation are governed by English law. You and we both agree that the courts of England and Wales will have exclusive jurisdiction except that if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.

If you are a business, the terms of this Policy, its subject matter and its formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.